No matter what career path you choose, communication is a skill you will need to use in every job. The way you communicate reflects directly on you and your professionalism. Email is one of the most widely used forms of communication in and out of the workplace. Per The Atlantic article entitled “Bosses Don’t Want Overwhelmed Employees Either,” the average American worker sends and receives approximately 122 emails per day. Being able to write the perfect professional email is a skill you need to master before entering the workforce. Here are some tips!
Consider When Email is Appropriate
Emails are intended to be short and sweet. If you feel as if your email may be long and confusing, consider picking up the phone and having a real conversation. The best way to complete a task is to send a concise email that requires little to no clarification.
Start With The Subject
The subject line should be a short phrase that sums up the reason for your message. It is important to include a descriptive subject line when writing the perfect professional email so that your audience knows exactly what to expect and can locate the email in their inbox easily if needed.
Greet The Person You Are Writing To
Formal correspondence is very important when writing a professional email. Starting an email with Dear Mr./Ms. _____ will set the tone for the rest of the email.
Consider Your Tone
Words can easily be misconstrued over email. Using certain words or phrases can make your email sound abrupt or demanding. Make sure you are always using a positive tone and are clear with the message you are sending. Clarity is key when writing a professional email.
This is the place where you should identify yourself by name, title, and any other information relevant to your email. It is always good practice to have a set signature and keep it updated it to make it relevant to your email. Below is an example of a perfect set signature!
Now is the perfect time to start working on your communication skills. These tips will help you be professional when writing your next email!